A Model for the Digitalization of Administrative Processes in the Development and Monitoring of University Curricula

This article presents a rule-based model and a prototype tool for the digitalization of administrative activities related to the development of university curricula. The research aims to overcome challenges associated with manual data entry, the calculation of teaching hours and ECTS credits, and similar tasks. The methodology employed includes a functional analysis of activities, modeling of the curriculum structure, formalization of regulatory and organizational rules, and practical validation. The curriculum is represented as a system of interconnected specialization blocks, semesters, compulsory, elective, and optional courses, as well as graduation requirements. Based on the developed model, a prototype tool (an intelligent e-template) was implemented. It provides automated calculations, controls permissible actions during curriculum creation and editing, performs final checks for structural, quantitative, and logical inconsistencies, and generates data on teaching staff allocation, part-time and distance learning formats, and a translation-ready copy. The results demonstrate that formalizing administrative rules as executable checks reduces the risk of technical errors, improves traceability, and enables the single entry and multiple use of data. The development holds both scientific and practical value as a viable model for the digitalization of university administrative processes.