Pursuing transparency: how research organizations in Germany collect data on publication costs

Abstract This article presents the results of a survey conducted in 2024 among research performing organizations (RPOs) in Germany on how they collect data on publication costs. Of the 583 invitees, 258 (44.3%) completed the questionnaire. This survey is the first comprehensive study on the recording of publication costs at RPOs in Germany. The results show that the majority of surveyed RPOs recorded publication costs at least in part. However, procedures in this regard were often non-binding. Respondents’ ratings of the reliability of the collection of data on publication costs varied by the source of publication funding. Eighty percent of respondents rated the contribution of collecting data on publication costs to shaping the open access transformation as “very important” or “important.” Yet, these data were used as a basis for strategic decisions in only 59% of the surveyed RPOs. Moreover, most respondents considered the implementation of an information budget at their institutions by 2025 unlikely. We discuss the implications of these findings for the open access transformation.