Optimising RDM in Collaborative Engineering: A Self-Service, Template-Driven ELN Solution with SharePoint

Efficient research data management is a key challenge in collaborative engineering. Traditionally, manually configuring SharePoint as an electronic lab notebook has been time-consuming and prone to errors. Our solution introduces a self-service approach with predefined templates that reflect typical project structures. Researchers can independently and without IT support create a structured, transparent data environment that dynamically adapts to the project workflow. This approach saves time, reduces mistakes, and ensures consistent, sustainable data spaces. While the initial development of templates requires some investment and there are limitations for highly specialised projects, research teams benefit from noticeable relief in their daily work. Our method transforms SharePoint into a flexible tool for research data management, supporting sustainable and collaborative research.