FLI Knowledge Transfer File (KTF) for Researcher Offboarding

Context This Knowledge Transfer File (KTF) was created to support the offboarding of wet-lab researchers of the Leibniz Institute on Aging - Fritz Lipmann Institute (FLI) (RORID: 039a53269), thus it assumes that they used the internal electronic lab notebook (ELN) and produced digital and analogous (meta)data (incl. samples and reagents). It was adapted from: Harvard Longwood Medical Area Research Data Management Working Group. “Knowledge Transfer File Template (PDF)” Retrieved 2025-01-20. https://osf.io/pw7ed/files/c7xmv. Purpose This document is intended to record important data resources and lab materials used in research. When a team member is leaving the group/lab, this form helps to transition these resources and processes to other group/lab members. The documentation collected should include annotation of important data location details, usage information, and referencing additional sources as needed. KTFs are an invaluable resource to navigate a team’s work and quickly look up where things are stored and who has access. Properly protecting research data and materials is a fundamental obligation, grounded in the values of Good Research Practice (see FLI GRP guidelines), stewardship, integrity, and commitments to the providers and sources of the data and reagents. Contents Team and researcher information Deadlines About the KTF (Purpose, Usage, Imprint, History) Checklist Tables/text fields with explanations for: Projects, funding, collaborators Data documentation Data location and organization Published and/or publicly shared data, tools, reagents, and organisms Unpublished manuscripts, data, and tools Additional files and documentation Laboratory materials Comments Usage Notes The KTF collects info on all projects of an researcher at once (instead of providing a file for each individual project). The pdf form is intended to be given to researchers for filling out. Upload Content We provide the KTF in three formats: File Description Format 2025-09-02_FLI_KTF_form.pdf KTF as form with editable fields to be filled out PDF 2025-09-02_FLI_KTF_archive.pdf KTF version for display and long-term accessibility PDF/A 2025-09-02_FLI_KTF.docx KTF version for reuse and adaptation DOCX