Reflective Experiences of the Commissioning Final Readiness Committee’s Members for the Women’s Health Hospital in Riyadh

Anqaa Almutairi,1,2,* Abdulmohsen Alsaawi,3,4,* Abdulaleem Alatassi,5,* Abdulrahman Abdullah Alghanem,6,* Sarah Blaheed Almutairi,7,* Mufareh Alkatheri,8,* Luhanga Musumadi,1,* Litaba Efraim Kolobe1,* 1Department of Nursing, Ministry of National Guard - Health Affairs, Riyadh, Saudi Arabia; 2King Abdullah International Medical Research Center, Riyadh, Saudi Arabia; 3Department of Emergency, Ministry of National Guard - Health Affairs, Riyadh, Saudi Arabia; 4College of Medicine, King Saud bin Abdulaziz University for Health Sciences, Riyadh, Saudi Arabia; 5Department of Anesthesia, Ministry of National Guard - Health Affairs, Riyadh, Saudi Arabia; 6Department of Health Technology Management, Ministry of National Guard - Health Affairs, Riyadh, Saudi Arabia; 7Department of Nursing, Second Clustered - Ministry of Health, Riyadh, Saudi Arabia; 8Department of Medicine, Ministry of National Guard - Health Affairs, Riyadh, Saudi Arabia*These authors contributed equally to this workCorrespondence: Anqaa Almutairi, Department of Nursing, Ministry of National Guard - Health Affairs, Riyadh, 13314– 2861, Saudi Arabia, Tel +966565702188, Email [email protected]: Healthcare commissioning is crucial for addressing the increasing demands of the patient population while reducing maintenance and management costs. However, commissioning committee members can encounter several challenges. Therefore, this study comprehensively examined the experiences of members of the Commissioning Final Readiness Committee involved in commissioning the Women’s Health Hospital in Riyadh, Saudi Arabia.Methods: An exploratory qualitative design was used, utilizing semi-structured interviews guided by Gibbs’s reflective cycle. A sample of 11 participants representing diverse healthcare professions was included to capture a broad spectrum of insights. The interviews were conducted within a supportive and anonymous framework, adhering rigorously to the ethical standards established by the King Abdullah International Research Center and Ministry of National Guard Health Affairs.Results: The findings revealed three main themes: (i) the role of the Commissioning Final Readiness Committee members, (ii) the reflective experiences of the Commissioning Final Readiness Committee members, and (iii) the recommendations of the Commissioning Final Readiness Committee members. These advancements were primarily attributed to the effective communication and collaboration among members.Conclusion: Although the task complexities posed certain challenges, the participants viewed them as valuable learning experiences that contributed to their growth. The Commissioning Final Readiness Committee can significantly impact the commissioning process. Despite encountering uncontrollable factors, maintaining a cohesive team allows members to effectively navigate these difficulties and achieve professional growth.Plain Language Summary: There is a growing interest in reflective studies within education, but when it comes to hospitals and clinical teams, research is surprisingly sparse. It is crucial to tap into the experiences of these healthcare professionals, as their insights can significantly enhance practices. While the Gibbs model has been widely adopted in educational settings, our publication focuses on filling this gap by sharing valuable reflections from commissioning members in healthcare facilities.In our local context, reflective practices have not received much attention, particularly among both clinical and non-clinical staff. Our study shines a light on the importance of these practices for commissioning workers, indicating that they can foster a culture of continuous learning and improvement within organizations. By encouraging reflection, we can help teams develop better practices that ultimately benefit patient care and overall efficiency.Keywords: commissioning, experience, Gibbs’s reflective cycle, qualitative study, thematic analysis