Assunto ou tipo documental? Requisito para avaliação de documentos no âmbito da administração pública estadual

The work presented here is part of the doctoral thesis and had as its objective the appraisal of records carried out from the perspective of the documentary form as opposed to the appraisal of records from the perspective of “subjects”, in the context of the Brazilian state Executive Branch. The objective was to conceptualize and analyze appraisal as an archival function applied to archival records, based on the documentary form and the subject, carrying out an in-depth study on the methods and ways of using each type of approach, aiming to obtain as a result the definition of which one has the most potential based on a defined reality. The study was carried out from the perspective of the analysis implemented in the schedule dispositions produced within the scope of the Records Management Programs of the States of Rio de Janeiro and Minas Gerais. The choice to assess the use of management instruments in these two perspectives is due to the need to contribute to the public archives of the state Executive Branch and to archivists, with regard to the importance of deciding on an applicable methodology, already at the moment of conception. of management instruments, especially the document temporality table. A comparative case study was adopted aiming, based on comparable elements, to obtain data on the characteristics of the appraisal process in each of the files selected for the research. The documentary form used as a parameter to define the series demonstrated its ability to contribute to an appraisal process closer to objectivity, especially when compared to the “subject”.