Toolkit to improve visa and passport equity in Global North-South research partnerships

Visa and passport inequities are a key barrier to research partnerships with Global South (GS). This toolkit aims to promote visa and passport equity, including the findings that informed its development. A survey (n=75) and interviews (n=12) were conducted to inform its development. The majority in the survey reported experiencing or observing visa and passport inequity. Reported impacts ranged from a reduced contribution from GS partners on research projects to anxiety, shame and stigma associated with visa applications and outcomes. Study participants provided institutional and government-level recommendations to reduce the impact of visa and passport inequity. Based on the findings and recommendations, the toolkit identified six considerations for promoting visa and passport equity: 1) inclusive, fair, and equitable research partnerships; 2) budgeting for all visa application costs; 3) facilitating documentation to support application; 4) timeliness; 5) communicating effectively; and 6) exploring buffers and alternatives. These considerations are discussed in detail in the toolkit. Other resources that are part of the toolkit and that are downloadable are: • Invitation letter template • Employer supporting letter template • Visa letters guidance for Global South partners • Debriefing guide which is particulary useful after a visa rejection • Visa and passport equity considerations checklist and questions