Etiquette of Communication in Tertiary Institutions Administration File Minuting to Eliminate Fraud

Etiquette of administrative communication, especially, file minuting is one of the essential qualities of Colleges of Education administration that promotes acceptable rules of communication through file. It regulates unethical file minuting. Intentional wrongful file minuting is synonymous with administrative fraud just like financial fraud in financial parlance. People least expect that fraud cuts across various disciplines other than finance. Administration is the life wire of any organization as it houses both human and material resources. Administrative communication is also a specialized communication where administrative fraud can be committed. This research intends to look at etiquette of administrative communication to eliminate fraud using Deontology Theory and Deductive Thematic Analysis of Secondary expository research method. The review revealed that administrative fraud mostly take place within the clerical, executive and even officers levels where tampering with the pagination and minuting of offline files can completely distort records of information in the file. This paper recommends that Registrars who are the administrative heads of tertiary institutions and responsible for record keeping should be more vigilant with submissions in the offline files to curb administrative fraud menace through intentional tampering with pagination or defacing original write-ups through minuting for personal gain.