Legacy Data Management from Software to Warehouses: The Experience from the Archaeological Site of Phaistos (Greece)

The topic of archaeological apothekes, i.e., storage areas not intended for display and not accessible to the public (depositi in Italian), has only recently received the attention it deserves, for reasons related to the history of research methodology. The archiving of archaeological material poses specific problems compared to other categories of material with which the process is generally associated, such as artistic artefacts. Excavation finds consist mainly (and increasingly) of a mass of anonymous, repetitive pottery fragments, not destined to be accessible to the public. The management of these storage facilities poses two sets of problems linked with its archiving: on one hand, its (digital) documentation; on the other hand, its physical arrangement. Both aspects have often been contemplated, but as separate entities by different specialists (archaeologists, conservators, etc.). An adequate approach requires however both aspects to be considered together, for archaeological material only achieves its full value when its context of origin is secure. Only proper management of digital and physical archives can ensure a full understanding of the historical significance of archaeological material. These challenges also apply to the Archaeological Mission of Phaistos, in Crete, where Italian have been active since 1900. The reorganisation of the warehouses in 2024–2025 provided an opportunity to adequately address both the digital archiving of the material and the layout of the warehouses, tackling at the same time the particularly pressing issue in this case of the reuse of ‘legacy data’, which poses problems of standardization. This led also to a new perspective, using old labels and boxes as metadata to reconstruct the methods of archaeological research. The main results however were the creation of a holistic approach to the management of archaeological material and its (written, graphic, photographic, and topographic) documentation through the adoption and implementation of PyArchInit (version 4.9.5), a plug-in of QGIS (version 3.40.7 Bratislava).