DEVELOPMENT OF A DIGITAL ARCHIVAL INFORMATION SYSTEM USING THE SPIRAL MODEL: A CASE STUDY AT SMP NEGERI 33 SURABAYA

Conventional letter archiving systems in schools often face several problems, such as delayed letter distribution, unstructured storage, and difficulties in retrieving documents. This study aims to develop a digital Letter Archiving Information System to manage incoming and outgoing letters, dispositions, and official document creation efficiently. The system was developed using the spiral model approach, which includes stages of user communication, planning, risk analysis, technical design, system implementation, and final evaluation. The methods involved interviews, direct observation of the archiving process at SMP Negeri 33 Surabaya, and the design of technical diagrams such as Use Case Diagram, Class Diagram, CDM, and PDM. The implementation resultsindicate that the system successfully fulfills user needs across various roles, including the Principal, Head of Administration, Administrative Staff, and Students. Evaluation sessions conducted with school personnel showed that the system was well-received due to its ease of access, productivity, and better-organized digital archiving. Therefore, the development of SIKAPS contributes significantly to supporting digital transformation in school administration and serves as an effective solution to overcome the challenges of manual archiving systems.