Records as data elements: a theoretical framework for unlocking the value of archival data elements

Purpose This study examines emerging views in Chinese archival science on the value forms of “data element value” in records. It explores how this value is manifested and realized, which is key to identifying and utilizing archival value in new contexts. Although interest in archival data elements is growing, clear definitions and practical approaches remain limited, and theoretical research is still in its early stages. Design/methodology/approach This study adopts a literature analysis approach and case study methodology, grounded in the records continuum theory and the characteristics of record value realization. It constructs a theoretical framework for releasing the value of archival data elements, which is further illustrated through multiple narrative case studies and empirical evidence. Findings Building upon a clarified conceptual understanding of the release of the value of archival data elements, and drawing on theories related to records movement and value movement, this study constructs a cyclical model for the release of the value of archival data elements. From the perspective of “records movement”, it analyzes the three stages of the elementization of archival data; from the perspective of “value movement”, it identifies three distinct pathways through which archival data become value-laden. Furthermore, it explores key initiatives and functional objectives of archival data elements within three major operational mechanisms: intra-departmental circulation, intra-organizational (small) circulation, and societal (large) circulation. Originality/value The study clarifies the multifaceted value of archival data elements and offers a reference for their practical application.