Systematizing research collaboration in higher education: A design science case using Microsoft Teams and Planner

This design science case study introduces a practical infrastructure for managing academic research projects that can be easily replicated with Microsoft Teams, Planner, and OneDrive.Developing and deploying a structured digital environment addressed ongoing issues such as fragmented communication and inconsistent file management across thirteen simultaneous research projects.Researchers documented the use of uniform folder arrangements, planner boards that matched research processes, and standardized procedures to welcome new collaborators.Reflections reveal that the new system's benefits include reduced administrative overhead and increased transparency, resulting in improved coordination, particularly among early-career faculty members.The results offer practical guidance for institutions seeking to develop scalable research management systems and facilitate discussions on digital transformation within higher education.