A Digital Model for Incident Reporting to Support Occupational Safety and Health in Laboratories

People in laboratories often use paper or digital formats for incident reporting. These methods make it difficult to group events, check follow-up actions, or use the data to improve safety. This article presents a conceptual model for digital incident reporting in laboratories, designed to improve occupational safety and health (OSH) by addressing the lack of standardized reporting structures. The model was developed based on a review of safety standards, laboratory procedures, and relevant studies published between 2010 and 2024. The review identified five basic functions required for an effective digital incident reporting system: structured data input, event classification, alerting, access to reports, and follow-up tracking. These five functions were used to create a modular structure that shows how incident reporting works in laboratories. The model can be used with simple tools, and it does not require specialist software. It can be adjusted to local workflows and settings. While ISO 45001:2018 describes the goals of incident management, it does not offer a structure for reporting. This model responds to that gap. It supports consistent documentation and can help laboratories review incidents. This makes it easier to track responses, especially when no formal system exists.