Development of a Comprehensive Scholarship and Grants Management System (Schogms) for State Universities and Colleges

Scholarship administration in State Universities and Colleges (SUCs) in the Philippines often encounters delays, redundancies, and security gaps due to manual and decentralized processes. This study addresses these issues through the development of the Scholarship and Grants Management System (SchoGMS), a web-based platform designed to automate workflows, ensure Commission on Higher Education (CHED)-compliant reporting, and enhance scholarship operations. Anchored in Agile methodology and guided by the PIECES framework for requirements analysis, SchoGMS was developed and implemented across multiple campuses of Sultan Kudarat State University (SKSU) in Region XII. The study aimed to evaluate system effectiveness and user acceptance in improving scholarship management. Administrative personnel, including registrars, scholarship coordinators, deans, directors, and program chairs, served as participants, selected through purposive sampling. The Technology Acceptance Model (TAM) guided the evaluation, focusing on Perceived Ease of Use (PEU), Perceived Usefulness (PU), Attitude Toward Use (AT), and Behavioral Intention (BI). Quantitative data were collected through structured descriptive surveys and analyzed using mean and standard deviation. Functional and non-functional testing further validated system security, usability, and performance. Findings revealed that TAM constructs were rated as “very high,” with an overall mean of 4.89, indicating strong user satisfaction, system reliability, and a high likelihood of sustained institutional use. Notable features such as Two-Factor Authentication (2FA), automated role-based access, real-time dashboards, and Progressive Web Application (PWA) architecture contributed to data security, operational efficiency, and offline accessibility. A strategic phased implementation plan was developed to ensure sustainable deployment across all campuses. The study concludes that SchoGMS significantly improves scholarship administration and recommends the integration of AI-driven analytics and blockchain technologies to enhance future scalability and fund security.