IT Educators: Seminar Management for it Faculty in Pangasinan State University – Alaminos City Campus

Seminar means education, but for others, it is also an opportunity to interact with seasoned professionals and make strides in their career advancements. Organizing these seminars is becoming increasingly time-consuming for IT Faculty in Pangasinan State University - Alaminos City Campus (PSU-ACC) are having a difficult time handling the attendance, documentation, and reporting. Faculty invariably spend too much time manually tracking records of the seminars attended, obtaining certificates and compiling details in reports. This lost time could be very well spent on teaching or research. We propose the need for a Digital Seminar Management System that tracks all seminars attended, sends notifications, and generates reports automatically. With the use of the Rapid Application Development (RAD) methodology, the system has flexibility, takes intelligence into consideration and is able to anticipate the needs of the faculty and administrators. To determine what the faculty truly needs, we used a mixed-method approach; surveys, interviews, and direct observations. Because of limited personnel, it is hypothesized that a centralized database, real-time updates, paperless features, and time saving automation will reduce the amount of non-teaching work, and or paperwork done by faculty. Most importantly, the system will make it easier for teachers to track and manage all their paperwork in an organized manner. It also makes sure that participation in seminars is documented and accessible easily by the faculty, thus supporting self- professional development.