An Automated Repository for the Efficient Management of Complex Documentation

The accelerating digitalization of the public and private sectors has made information technologies (IT) indispensable in modern life. As services shift to digital platforms and technologies expand across industries, the complexity of legal, regulatory, and technical requirement documentation is growing rapidly. This increase presents significant challenges in managing, gathering, and analyzing documents, as their dispersion across various repositories and formats hinders accessibility and efficient processing. This paper presents the development of an automated repository designed to streamline the collection, classification, and analysis of cybersecurity-related documents. By harnessing the capabilities of natural language processing (NLP) models—specifically Generative Pre-Trained Transformer (GPT) technologies—the system automates text ingestion, extraction, and summarization, providing users with visual tools and organized insights into large volumes of data. The repository facilitates the efficient management of evolving cybersecurity documentation, addressing issues of accessibility, complexity, and time constraints. This paper explores the potential applications of NLP in cybersecurity documentation management and highlights the advantages of integrating automated repositories equipped with visualization and search tools. By focusing on legal documents and technical guidelines from Portugal and the European Union (EU), this applied research seeks to enhance cybersecurity governance, streamline document retrieval, and deliver actionable insights to professionals. Ultimately, the goal is to develop a scalable, adaptable platform capable of extending beyond cybersecurity to serve other industries that rely on the effective management of complex documentation.