Efficiency Redefined: The Document Scanner App for Precise Entity Identification with Customized NER

In the era of rapid advancements in technology, the efficient digitization of paper-based documents remains a crucial challenge across various domains. The traditional approach to document scanning often struggles with accurate extraction of critical information from unstructured or diverse document formats. This paper presents the development of a web-based document scanner application that leverages Named Entity Recognition (NER) to extract entities from scanned business cards efficiently. The study aims to address the challenge of digitizing and organizing physical documents, with a focus on precise entity extraction. The methodology involves creating a custom dataset of scanned business cards, preprocessing the data, and training an NER model using machine learning techniques. The application is built using the Flask framework and integrates OpenCV for text extraction and SpaCy for NER. The key findings include the model's high F1 score in identifying entities such as names, organizations, designations, emails, and contact details. The application streamlines document digitization by automatically extracting and tagging relevant metadata, minimizing the need for manual data entry. This research contributes to enhancing document management and demonstrates broader applicability for other document types apart from business cards. The implications highlight improvements in workflow automation, data accuracy, and the potential for integrating with larger document management systems.