Transforming School Organization Event Management With Microsoft Power Apps and Power Automate

The School Events Management System (SEMS) is a comprehensive solution designed to streamline venue reservations and budget management for student organizations. This paper details SEMS's design and implementation, emphasizing its core features and technologies. SEMS integrates a unified calendar, allowing users to oversee event schedules, see venue details, and view dates efficiently. It leverages the Microsoft Power Automate AI Builder for text recognition, enabling automated reservation detail extraction and forwarding. The system also boasts a robust budget tracker, informed by financial documents like Liquidation Reports (LR), to effectively monitor and control event-related expenses. The architecture of SEMS encompasses AI model training and data processing workflows. Its deployment has markedly enhanced venue availability verification, event mapping, and budgeting operations, as well as the management of specific documents. These advancements contribute to greater transparency and cooperation among involved parties. Moreover, SEMS aids in making well-informed decisions by improving event and budget-tracking functions.