LLM-based Automated Facilitator for Building Effective Consensus on Mission and Vision Definition

Mission and Vision are crucial for enterprises and organizations. But the traditional methods often consume significant human resources and time. Moreover, participants’ understanding level of Mission and Vision varies, and these tasks are often considered primarily the responsibility of senior management, all making the definition process even more challenging. This study addresses these challenges by introducing a novel automated meeting facilitator system based on LLM (Large Language Model). The study designs five steps for the meeting based on divergent and convergent strategies, specifically for the definition of Mission and Vision, and incorporates step transition strategies that enable the facilitator to automatically switch steps and apply different facilitation strategies according to each step to guide discussions. Experiments with three versions of the system demonstrate its effectiveness in facilitating discussions and building consensus, with improvements made across different versions. This study advances the development of AI-assisted collaboration tools and provides an innovative solution to enhance the process of defining Mission and Vision.